Privacy & data protection

Website analytics

Google Analytics

We use Google Analytics, configured with measurement ID G-6ETST41EQH, to understand aggregate website usage such as page views, device or browser information and how visitors navigate the site. Google may process technical identifiers and related usage information in accordance with its own privacy practices.

Analytics data is used to understand and improve the website. It is not combined with auction bid information for marketing.

Auction data

What we collect when you bid

We collect your name, email address, bid amount and timestamps showing when a bid was submitted or increased. We use these details only to operate the auction, establish the ranking, contact winners, record payment status and resolve any genuine dispute about the result.

The public auction page does not display bidder names or email addresses. It may display the current highest bid while bidding is open.

Charity nominations

What we collect when you nominate a charity

The only required field is the name of the charity or cause. You may also give its website, a short reason, your name and your email address, all of which are optional. If you leave the personal fields blank, the nomination is stored without anything that identifies you.

Nominations are used only to help choose the auction beneficiary. We may use an email address you provide to ask a question about your nomination or to let you know the outcome. Nominations are not published, your name is never shown alongside a charity, and nominating does not add you to any mailing list.

The same anti-abuse controls described below apply to the nomination form. Nomination records are deleted or anonymised once the beneficiary has been confirmed and the donation has been made.

Anti-abuse controls

Technical information

The hosting platform may process standard technical information such as IP address, browser information and request time for security and reliability. Where the auction's rate-limiting feature is enabled, an IP address is converted into a one-way salted hash before being stored. The raw IP address is not written to the auction database.

If Cloudflare Turnstile is enabled, it may process technical information needed to determine whether a submission is likely to be from a real person rather than an automated system.

How we use it

No marketing from auction details

Bid information is used for auction administration only. It will not be added to a mailing list or used for marketing unless you separately and explicitly agree to that in another context.

Retention

Keeping information only as long as needed

Bid records will be kept only for as long as reasonably necessary to administer the auction, evidence the outcome and deal with any accounting or dispute requirements. Information that is no longer needed will be deleted or anonymised.

Photos and updates

Images and names

Project photographs and identifying details are published only where permission has been given. If someone believes a photo, name or update should not be published, the allotment society committee can review it and remove or amend the content.

External services

YouTube and external links

Some pages contain YouTube embeds or links to external websites. Interacting with those services is subject to their own privacy practices.