Spend approval
Spending must be agreed by at least two committee members before any purchase is made.
Accountability
Governance & Transparency
The apiary project is managed through Ainsdale Allotment Society with a focus on responsible spending, clear records and practical oversight.
Controls
How the project is managed
Governance is kept simple and practical: clear approvals, retained records, asset tracking and committee oversight for significant project decisions.
Receipts and invoices
Invoices, receipts and statements are retained so grant spend can be checked and evidenced.
Equipment register
Hive equipment, tools and other project assets are recorded so shared items can be tracked responsibly.
Financial controls
Spending rules
- Spending must be agreed by at least two committee members before any purchase.
- Where possible, suppliers are paid directly by card or bank transfer.
- Cash withdrawals are limited to £100 and require receipts.
- An asset register is maintained for hive equipment and tools.
- Invoices, receipts and statements are retained for seven years.
Decision-making
Project oversight
- Progress is reviewed by the people responsible for delivering the apiary work.
- Major changes to the project are approved by the allotment society committee.
- Updates are published so members can see what has happened and how the project is developing.
Privacy
Photos and personal information
We do not publish personal data on this website. Photos and updates only appear with consent.
If content needs to be corrected or removed, the committee can review it and update the website.
Related information
See the budget and project record
The spending plan explains how the grant is allocated, while the updates page records project activity as it develops.